January 8, 2024
When everything feels urgent: how the Eisenhower matrix helps ADHD’ers prioritize
Prioritize tasks effectively with the Eisenhower Matrix. Focus on what matters, reduce stress, and achieve your goals.
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Prioritize tasks effectively with the Eisenhower Matrix. Focus on what matters, reduce stress, and achieve your goals.
Last updated: April 30, 2025 by Beaux Miebach
Looking at a to-do list and going blank isn’t a lack of motivation, it’s a common result of executive function overload. For ADHD’ers, this moment of gridlock often comes when every task feels equally urgent, equally important, and equally hard to start. The mental effort required just to decide can be enough to derail the day.
The Eisenhower matrix offers a structured way to sort through the noise because it helps you externalize decision-making by dividing your tasks into four categories. Rather than defaulting to what’s loudest or most emotionally charged, you can make space for what matters without relying on willpower alone.
The matrix is named after U.S. President Dwight D. Eisenhower, who once said, “What is important is seldom urgent and what is urgent is seldom important.” That idea was later adapted into a four-part decision-making tool, now widely used in productivity and mental health spaces.
At its core, the matrix asks two questions about each task:
These questions help organize tasks into four quadrants, each with its own strategy.
Do these first. These are the tasks that are both time-sensitive and meaningful. They often come with real consequences if delayed.
Examples:
• Submitting a work deadline today
• Addressing a health or family emergency
• Fixing something essential that has broken
Schedule these. These tasks contribute to your long-term goals, energy, and stability. They don’t demand immediate attention, which makes them easy to avoid, but ignoring them comes at a cost.
Examples:
• Starting a project well before the deadline
• Scheduling medical or therapy appointments
• Taking time for exercise or rest
• Planning your week ahead
Delegate or delay. These tasks often feel urgent because someone else wants them quickly. But they don’t always require your focus, and they rarely align with your values or priorities.
Examples:
• Answering routine emails
• Scheduling meetings that don’t involve key decisions
• Handling administrative tasks that could be automated or shared
Let go or label as rest. These are the low-priority tasks. Some are distractions, others are a necessary part of recovery. It’s worth identifying which is which.
Examples:
• Refreshing social media out of habit
• Cleaning an already-clean space to procrastinate
• Watching a show to decompress before bed
Executive functioning refers to the brain’s ability to manage tasks: initiating them, planning ahead, organizing, shifting focus, and following through. ADHD often impacts these abilities, especially under pressure. This can result in decision fatigue, time agnosia, and difficulty distinguishing urgency from importance.
The Eisenhower matrix works because it creates external structure for internal processing. It helps ADHD’ers:
Rather than expecting your brain to self-organize under stress, the matrix acts as a visual scaffold.
The strength of this tool lies in its simplicity. Here’s how to use it in a way that’s sustainable, not aspirational.
Write down everything that’s pulling at your attention—work tasks, errands, obligations, half-finished ideas. Get it all out without judging or sorting.
Ask yourself for each task:
Then assign each one to:
Do now / Schedule / Delegate or delay / Delete or rest
Draw the matrix on paper. Use sticky notes. Set up categories in your Tiimo to-do list. The format doesn’t matter as much as keeping it external and easy to glance at.
Set a recurring check-in point: the start of each day, the end of each week, or whatever frequency helps you stay grounded. Revisit the matrix, adjust as needed, and notice what’s shifting.
Don’t treat downtime like a bonus. It’s an essential part of preventing burnout. Include it in your “schedule” quadrant or explicitly name it in your rest category. The more visible it is, the easier it is to protect.
Task management shouldn’t rely on constant effort. For ADHD’ers, tools like the Eisenhower matrix aren’t about becoming more productive, they’re about creating conditions where focus, flexibility, and rest can coexist.
Try it for a week. Track what gets easier. And remember: it’s not about perfectly organizing your time. It’s about creating a little more clarity in a world that often feels too fast, too full, and too loud.
Because you don’t need to do everything. You just need to know what matters most and give yourself the tools to follow through.
Prioritize tasks effectively with the Eisenhower Matrix. Focus on what matters, reduce stress, and achieve your goals.
Last updated: April 30, 2025 by Beaux Miebach
Looking at a to-do list and going blank isn’t a lack of motivation, it’s a common result of executive function overload. For ADHD’ers, this moment of gridlock often comes when every task feels equally urgent, equally important, and equally hard to start. The mental effort required just to decide can be enough to derail the day.
The Eisenhower matrix offers a structured way to sort through the noise because it helps you externalize decision-making by dividing your tasks into four categories. Rather than defaulting to what’s loudest or most emotionally charged, you can make space for what matters without relying on willpower alone.
The matrix is named after U.S. President Dwight D. Eisenhower, who once said, “What is important is seldom urgent and what is urgent is seldom important.” That idea was later adapted into a four-part decision-making tool, now widely used in productivity and mental health spaces.
At its core, the matrix asks two questions about each task:
These questions help organize tasks into four quadrants, each with its own strategy.
Do these first. These are the tasks that are both time-sensitive and meaningful. They often come with real consequences if delayed.
Examples:
• Submitting a work deadline today
• Addressing a health or family emergency
• Fixing something essential that has broken
Schedule these. These tasks contribute to your long-term goals, energy, and stability. They don’t demand immediate attention, which makes them easy to avoid, but ignoring them comes at a cost.
Examples:
• Starting a project well before the deadline
• Scheduling medical or therapy appointments
• Taking time for exercise or rest
• Planning your week ahead
Delegate or delay. These tasks often feel urgent because someone else wants them quickly. But they don’t always require your focus, and they rarely align with your values or priorities.
Examples:
• Answering routine emails
• Scheduling meetings that don’t involve key decisions
• Handling administrative tasks that could be automated or shared
Let go or label as rest. These are the low-priority tasks. Some are distractions, others are a necessary part of recovery. It’s worth identifying which is which.
Examples:
• Refreshing social media out of habit
• Cleaning an already-clean space to procrastinate
• Watching a show to decompress before bed
Executive functioning refers to the brain’s ability to manage tasks: initiating them, planning ahead, organizing, shifting focus, and following through. ADHD often impacts these abilities, especially under pressure. This can result in decision fatigue, time agnosia, and difficulty distinguishing urgency from importance.
The Eisenhower matrix works because it creates external structure for internal processing. It helps ADHD’ers:
Rather than expecting your brain to self-organize under stress, the matrix acts as a visual scaffold.
The strength of this tool lies in its simplicity. Here’s how to use it in a way that’s sustainable, not aspirational.
Write down everything that’s pulling at your attention—work tasks, errands, obligations, half-finished ideas. Get it all out without judging or sorting.
Ask yourself for each task:
Then assign each one to:
Do now / Schedule / Delegate or delay / Delete or rest
Draw the matrix on paper. Use sticky notes. Set up categories in your Tiimo to-do list. The format doesn’t matter as much as keeping it external and easy to glance at.
Set a recurring check-in point: the start of each day, the end of each week, or whatever frequency helps you stay grounded. Revisit the matrix, adjust as needed, and notice what’s shifting.
Don’t treat downtime like a bonus. It’s an essential part of preventing burnout. Include it in your “schedule” quadrant or explicitly name it in your rest category. The more visible it is, the easier it is to protect.
Task management shouldn’t rely on constant effort. For ADHD’ers, tools like the Eisenhower matrix aren’t about becoming more productive, they’re about creating conditions where focus, flexibility, and rest can coexist.
Try it for a week. Track what gets easier. And remember: it’s not about perfectly organizing your time. It’s about creating a little more clarity in a world that often feels too fast, too full, and too loud.
Because you don’t need to do everything. You just need to know what matters most and give yourself the tools to follow through.
Prioritize tasks effectively with the Eisenhower Matrix. Focus on what matters, reduce stress, and achieve your goals.
Last updated: April 30, 2025 by Beaux Miebach
Looking at a to-do list and going blank isn’t a lack of motivation, it’s a common result of executive function overload. For ADHD’ers, this moment of gridlock often comes when every task feels equally urgent, equally important, and equally hard to start. The mental effort required just to decide can be enough to derail the day.
The Eisenhower matrix offers a structured way to sort through the noise because it helps you externalize decision-making by dividing your tasks into four categories. Rather than defaulting to what’s loudest or most emotionally charged, you can make space for what matters without relying on willpower alone.
The matrix is named after U.S. President Dwight D. Eisenhower, who once said, “What is important is seldom urgent and what is urgent is seldom important.” That idea was later adapted into a four-part decision-making tool, now widely used in productivity and mental health spaces.
At its core, the matrix asks two questions about each task:
These questions help organize tasks into four quadrants, each with its own strategy.
Do these first. These are the tasks that are both time-sensitive and meaningful. They often come with real consequences if delayed.
Examples:
• Submitting a work deadline today
• Addressing a health or family emergency
• Fixing something essential that has broken
Schedule these. These tasks contribute to your long-term goals, energy, and stability. They don’t demand immediate attention, which makes them easy to avoid, but ignoring them comes at a cost.
Examples:
• Starting a project well before the deadline
• Scheduling medical or therapy appointments
• Taking time for exercise or rest
• Planning your week ahead
Delegate or delay. These tasks often feel urgent because someone else wants them quickly. But they don’t always require your focus, and they rarely align with your values or priorities.
Examples:
• Answering routine emails
• Scheduling meetings that don’t involve key decisions
• Handling administrative tasks that could be automated or shared
Let go or label as rest. These are the low-priority tasks. Some are distractions, others are a necessary part of recovery. It’s worth identifying which is which.
Examples:
• Refreshing social media out of habit
• Cleaning an already-clean space to procrastinate
• Watching a show to decompress before bed
Executive functioning refers to the brain’s ability to manage tasks: initiating them, planning ahead, organizing, shifting focus, and following through. ADHD often impacts these abilities, especially under pressure. This can result in decision fatigue, time agnosia, and difficulty distinguishing urgency from importance.
The Eisenhower matrix works because it creates external structure for internal processing. It helps ADHD’ers:
Rather than expecting your brain to self-organize under stress, the matrix acts as a visual scaffold.
The strength of this tool lies in its simplicity. Here’s how to use it in a way that’s sustainable, not aspirational.
Write down everything that’s pulling at your attention—work tasks, errands, obligations, half-finished ideas. Get it all out without judging or sorting.
Ask yourself for each task:
Then assign each one to:
Do now / Schedule / Delegate or delay / Delete or rest
Draw the matrix on paper. Use sticky notes. Set up categories in your Tiimo to-do list. The format doesn’t matter as much as keeping it external and easy to glance at.
Set a recurring check-in point: the start of each day, the end of each week, or whatever frequency helps you stay grounded. Revisit the matrix, adjust as needed, and notice what’s shifting.
Don’t treat downtime like a bonus. It’s an essential part of preventing burnout. Include it in your “schedule” quadrant or explicitly name it in your rest category. The more visible it is, the easier it is to protect.
Task management shouldn’t rely on constant effort. For ADHD’ers, tools like the Eisenhower matrix aren’t about becoming more productive, they’re about creating conditions where focus, flexibility, and rest can coexist.
Try it for a week. Track what gets easier. And remember: it’s not about perfectly organizing your time. It’s about creating a little more clarity in a world that often feels too fast, too full, and too loud.
Because you don’t need to do everything. You just need to know what matters most and give yourself the tools to follow through.
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